Armory Art Center

The Armory Art Center holds events that foster the mission of The Armory Art Center. In addition, the facility is available for rent for private events, including performances, weddings, and other celebratory functions. Rental of the Armory Art Center for meetings, seminars and other educational activities is available. Please note that The Armory Art Center is a limited public forum, and as such, the public does not have full access to all rooms within the facility.

RENTAL SPACES

MONTGOMERY HALL/GALLERY
Capacity: Standing Up to 300 pending exhibit set up
Capacity: Sit-down up to 225 pending exhibit set up
Capacity: Lecture Up to 225 pending exhibit set up
Limited occupancy due to exhibits; exhibits cannot be change/moved/removed/event rental only not for exhibition

GREENFIELD GALLERY EXTENSION OF MONTGOMERY HALL 
Capacity: Standing Up to 40 pending exhibit set up
Capacity: Sit‐down Up to 30 pending exhibit set up
Capacity: Lecture Up to 30 pending exhibit set up
Limited occupancy due to exhibits; exhibits cannot be change/moved/removed/event rental only not for exhibition

EAST GALLERY + LOBBY
Capacity: Standing Up to 60 pending exhibit set up
Capacity: Sit-down up to 40 pending exhibit set up
Capacity: Lecture Up to 40 pending exhibit set up
Limited occupancy due to exhibits; exhibits cannot be change/moved/removed/event rental only not for exhibition

TENTED COURTYARD
Capacity: Standing Up to 150 pending set up
Capacity: Sit-down up to 150 pending set up
Capacity: Lecture Up to 100 pending set up
Limited occupancy due to tent placement cannot be change/moved/removed/event rental only not for exhibition.

STUDIO RENTALS + EXHIBITIONS

Studio rentals and Exhibitions are considered on a case-by-case basis. Rentals cannot be used to offer workshops, classes, or exhibitions. If you are interested in teaching, partnering or exhibiting with the Armory for arts related offerings, please contact us directly.

CATERING AREA

Includes: staging space, refrigerator and small sink
Catering area is the also the downstairs studio space. It has limitations | Free with Gallery Rentals but access time may vary.

Approved event activities, including ticket sales, registration table or other activities are restricted to the spaces rented.

RENTAL EQUIPMENT

Along with the rental of the Armory Art Center facilities, the following equipment is available for additional rental fees:

• Stanchions
• Limited 6’, 8’ and picnic tables
• Folding chairs
• High top tables
• Tiki Torches
• 10x10 tent
• Easels + horse benches
• Additional parking
• Microphone + podium

All activities associated with the event, including decorating, set‐up, breakdown, serving, food preparation, clean‐up, are the sole responsibility of the applicant.

FACILITY RENTAL HOURS
Armory Art Center is available for rent during specified periods of time throughout the year. Armory Art Center is pre‐reserved each year for events produced by the Center. Please check with Armory Art Center on site staff for general availability. Use of Armory Art Center is limited to two times per month, unless the event receives the prior written approval of Armory Art Center as a qualified recurring event. Availability is subject to change at the discretion of the Center. All events will begin and end at specified times according to this Application and Facilities Use Agreement (the Agreement). The applicant will be responsible to ensure that the event ends on time. Additional fees will be assessed for failure to vacate the facility within the scheduled time. Viewing the Armory Art Center facilities is by appointment only by calling 561-832-1776.

The Armory Art Center is closed on holidays and Sundays and is not available for rental without prior written approval of The Armory Art Center.

FACILITY USAGE GUIDELINES

• Applicants must be 21 years of age.
• Applications are approved on a first‐come, first‐served basis; availability is always subject to The Armory Art Center events; priority is also given to events that promote The Armory Art Center’s mission.
• All rentals are subject to availability; arts and culture-related rentals will be given priority.

Submitting a request form is required but does not confirm a rental booking. 

SECURITY DEPOSIT FEE:
If rental is approved a security deposit of five hundred dollars ($500.00) shall be required to confirm date. The security deposit must be paid not less than three (3) days after approval of the application for the event to be placed on The Armory Art Center calendar. The security deposit shall secure the applicant’s obligation to repair any damage to Armory Art Center. The applicant is responsible for leaving The Armory Art Center property in its original condition prior to the event. Any costs for clean‐up or repair of damage caused by the event will be deducted from the security deposit. Any remaining security deposit will be refunded thirty (30) days after the event. Additional charges will occur in the event damages exceed the $250.00 deposit.
A pre‐event and post‐event walkthrough will be conducted by The Armory Art Center onsite staff with the applicant. The cost of any and all damage to the premises or the equipment and rules violations will be deducted from the security deposit. Examples of damage and/or rules violations that will result in deduction from the security deposit include: floor stains; stains on walls; broken or missing furniture and/or equipment; defacement of any part of the interior or exterior of the building; damage created by improper use of equipment or non‐compliance of facility rules; unauthorized use of the kitchen or other spaces at the Armory Art Center; unauthorized extension of event hours; improper storage of equipment; failure to properly clean the kitchen and other facilities used for the event.

RENTAL FEE DEPOSIT:
Fifty percent (50%) of the rental fee is due no later than thirty (30) days after the approval of the agreement for the event to remain on The Armory Art Center calendar. The rental fee includes the facility rental and all fees for additional services such as equipment rentals, onsite staffing assistance, etc.

FULL PAYMENT:
The fifty percent (50%) balance due must be paid thirty (30) days prior to the event. Failure to make final payment will result in event cancellation.

SALES TAX:
Florida state sales tax will be charged on the rental fee. Non‐profit organizations must present their non‐profit status form, and tax‐exempt organizations must present their tax‐exempt certificate when completing this application.

SECURITY  FEE:
The applicant may be required to hire the Palm Beach County Sheriff’s/City of West Palm Beach Officer, or other Armory Art Center‐approved security provider based on the use of The Armory Art Center, the anticipated duration of the event, including set‐up and breakdown time, the number of people anticipated to be in attendance, the activities to occur at the event, whether food will be served, whether alcohol is served, and any other factor related to the security of The Armory Art Center and surrounding areas. The Armory Art Center will determine the need for security/chaperons for the event.

CANCELLATIONS:
In the event of a cancellation more than ninety (90) days prior to the event date, the applicant will receive a full refund of the rental fee, less an administrative fee of twenty percent (20%) of the rental fee or twenty dollars $20.00, whichever is greater.

If a cancellation is made more than thirty (30) days but less than eighty‐nine (89) days prior to the event, the applicant will receive a fifty percent (50%) refund of the rental fee, less an administrative fee of twenty percent (20%) of the rental fee or twenty dollars ($20.00), whichever is greater.

No refund will be given if less than thirty (30) days’ notice of the cancellation is given.

The event may be rescheduled one time if the applicant contacts the Armory Art Center on‐site manager in writing at least 90 days prior to the original event date and provided the alternate date is available. Rescheduling requires a non‐refundable payment in full of all rental fees at the time of rescheduling.

If an event is scheduled less than 30 days prior to the event date, full payment of the rental fee must be made, and the rental fee is not subject to a refund.

EMERGENCIES:
The Armory Art Center reserve the right to cancel or reschedule an event at any time, with or without prior notice due to circumstances for which it has no control, such as weather. If a facility rental must be canceled due to an emergency, the applicant may reschedule the event at no additional charge or may qualify for a full refund of the rental fee.

INSURANCE:
The applicant is required to at its own expense procure and maintain liability and property damage insurance for protection against all liabilities related to the use or occupancy of the space, and operations incidental thereto, with a minimum combined single limit of liability of not less than one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) aggregate. The Armory Art Center must be listed as an additional insured. Insurance is due no less than thirty (30) days prior to the event.

LOGISTICS AND SAFETY REVIEW:
All events are subject to logistics and safety review by the Armory Art Center onsite staff, law enforcement, fire rescue, public works, building, zoning and risk management. The applicant shall provide a floor plan and event timeline no later than thirty (30) days prior to the event. The applicant must comply with all recommendations made for logistics and safety for the event.

VENDORS:
A list of all vendors participating in the event, including contact information, shall be provided at least sixty (60) days prior to the event date. All agreements with caterers, entertainers, photographers, and other vendors are the sole responsibility of the applicant. All vendors providing service to the applicant in the Armory Art Center must be properly licensed, including a current business tax receipt and proper insurance coverage and pre-approved by the Armory Art Center. The applicant’s vendors shall provide sufficient proof of licensing and insurance upon request. Only reviewed and approved vendors will be allowed on the premises.

RULES AND REGULATIONS:
The following rules and regulations have been established by the Armory Art Center for the benefit of all artists and guests of the Armory Art Center. These rules and regulations are intended to preserve a clean and attractive environment, and to assure the peaceful enjoyment of the Armory Art Center. All artists and their guests shall comply with the rules and regulations as follows:

The following rules and regulations are subject to amendment by the Armory Art Center from time to time.

ADDITIONS TO EXTERIOR OF BUILDINGS AND STRUCTURAL CHANGES:
Changes affecting the appearance of the exterior of the Armory Art Center, such as decorations, awnings, signs, sun shades, air conditioning equipment, fans, screens, balcony or patio covers and enclosures, satellite dishes, or similar changes shall require the prior written approval of the Armory Art Center. No materials shall be installed at or around any window. Exterior television or radio antennas are prohibited. Structural changes to the interior or exterior of the Armory Art Center shall require the prior written approval of the Armory Art Center. Except for normal hanging of artwork on walls by the Armory Art Center onsite staff, no person shall mark, drill into, or in any way injure, deface, or damage any wall, ceiling, door, frame, partition, floor wood or metalwork, wiring fixture, plumbing, and/or any equipment.

ALCOHOL:
The applicant assumes all liability for serving and consumption of alcohol. State and local laws apply with regard to alcohol consumption. The applicant is responsible for obtaining any permits or licenses necessary to serve alcohol if applicable. If alcohol is provided at the event, liquor liability insurance will be required.

The Armory Art Center reserves the right to discontinue the service of alcohol at any time during an event. All events must stop serving beverages 45 minutes prior to the end of the event. Applicant is responsible to provide a bartender and ID checker throughout the entire rental.

APPLICATIONS/PAYMENT:
Reservations are required at least thirty (30) days prior to the event and may be made up to one
(1) year in advance.

CHILD CARE:
Any events that provide childcare or child instruction at the Armory Art Center must provide approved background checks for ALL personnel that will be responsible for child care or instruction. Children must be supervised at all times.

ARMORY ART CENTER RESERVATION OF RIGHTS:
The Armory Art Center reserves the right to refuse use of the Armory Art Center and may cancel any reservation or event because of activity or content deemed by the Armory Art Center to be inconsistent with the Armory Art Center mission or not in the best public interest.

CLEANING:
The applicant is responsible for removal of all garbage and trash. The applicant is responsible for removal of all non‐ARMORY equipment (i.e. linens, décor, AV equipment and all personal items). The applicant must provide all garbage bags. The applicant may use the dumpster located in The Armory Art Center loading area for trash/garbage disposal. If the facility is not appropriately cleaned there may be a deduction from the security deposit.

COMPLAINTS:
Complaints of violations of these rules should be made to The Armory Art Center onsite staff, either verbally or in writing. Neither the Armory Art Center, nor any of its agents, servants, or employees, shall be responsible to any artist or artist’s guests for any non‐observance of rules, regulations, and conditions on the part of other persons.

CONSENT REVOCABLE:
The Armory Art Center reserves the right to reject any prior written approval in the best interest of The Armory Art Center.

DECORATIONS:
Tape, tacks, staples, nails, screws or glues/adhesives are not permitted to attach any object to furniture, fixtures, walls or floors. The applicant may use fishing line, ribbon, florist wire, zip ties or string to hang decorations. Ice sculptures are not permitted indoors. Any prop, set or furniture heavier than 50 pounds requires prior written approval of The Armory Art Center. Glitter, confetti, bird seed, rice, sand, silly string, poppers and any similar materials are not permitted. Lit candles, pyrotechnic devices (including fog machines) and bubble machines are not permitted. Battery operated candles only. No decoration of The Armory Art Center common areas is allowed.

Furniture may not be moved without the prior written approval of The Armory Art Center.

Storage facilities are not available for the applicant’s use.

All items must be out of The Armory Art Center at the conclusion of the event. Should any items be left behind, the Armory Art Center will charge the applicant ($20.00) for every hour that the items remain at the Armory Art Center.

DELIVERIES:
Artist shall notify the Armory Art Center onsite staff in writing 24 hours in advance of any deliveries. Prior authorization for such deliveries is required except for emergencies. No deliveries will be allowed after 5:00 p.m. All tradesmen must be licensed and insured.

EMERGENCIES:
In the case of emergency involving the facilities, contact the Armory Art Center onsite staff. The emergency phone numbers are listed at the front desk. In the event of an immediate emergency requiring professional assistance, dial 911. The Armory Art Center has no storage facilities available for use during these events.

ENFORCEMENT:
The Armory Art Center onsite staff shall have the authority to enforce all rules and regulations governing use of the Armory Art Center. Lack of cooperation by the applicant and/or the applicant’s guests may result in closing the event and/or contacting security/police.

Any person who destroys or steals property of The Armory Art Center will be personally liable for repairs and replacement of such property and will be required to leave the event immediately. Such destruction or theft may be prosecuted to the fullest extent of the law.

FEES/CONTRIBUTIONS:
The sale of goods, services, food or beverages, or charging admission fees requires the prior written approval of The Armory Art Center and is not typically approved. It is advised to make arrangements for all fees to paid ahead of time by your guest prior to event.

FIRE ALARM/SPRINKLER SYSTEM:
If the applicant or a guest of applicant sets off the sprinkler or fire alarm as a result of any unapproved activity, the applicant will be responsible for any costs or fines which result.

GAMBLING:
Gambling activity is prohibited in the Armory Art Center.

OFFICE HOURS OF OPERATION:
The Armory Art Center will be open to the public during regular hours of operation:
Monday‐Friday | 9:00 am to 5:00 pm | Hours are subject to change.

CATERING USE:
No cooking is permitted in the Armory Art Center. All food service items must be removed at the end of the event. Delayed pickup of any food service rental items is subject to prior written approval of the Armory Art Center. If delayed pickup is approved, all food service rental items must be cleaned and repacked in the delivery cartons and arranged for pickup according to the prior written approval.

LAWS AND REGULATIONS:
The applicant agrees to comply with all laws of the United States and of the State of Florida, the rules, regulations and policies of the Armory Art Center, and any applicable municipal or county ordinances (collectively “the Laws”). Failure to comply with any one or more of the Laws may, at the discretion of the Armory Art Center, may result in the termination of this Agreement by the Armory Art Center. If, in the opinion of the Armory Art Center, violation of one or more of the Laws may cause a public or private hazard or nuisance, the Armory Art Center may demand the immediate correction of such violation or may terminate the event authorized to be conducted by this Agreement.

LIMITED USE:
Use of the Armory Art Center is limited to the specific event description approved. Any other use is prohibited. The event is limited to the space within the Armory Art Center that is approved and paid for. There may be more than one function, party or event taking place in the Armory Art Center. Crowds congregating in common areas will be asked to disperse. Doors are not to be propped open in any room under any circumstances with the exception of loading and unloading purposes. The Center has designated areas for rentals some areas are shared space and not available as part of a rental; staff will assist in disclosing those areas.

LITTERING AND TRASH DISPOSAL:
Littering is strictly prohibited. Paper, cans, bottles, and other trash are to be deposited only in trash containers, and under no circumstances are such items to be dropped or left on the grounds or other common areas of the facility. All trash shall be placed in plastic bags. All garbage refuse and/or waste matter shall be removed from spaces to such location and in such manner as the onsite staff shall direct. In no event shall organic garbage or refuse, such as food, food cartons, etc. be allowed to remain in the Center overnight. No person shall sweep or throw anything out of any window or door or into any public hall or stairway.

LOADING:
Loading will take place through designate loading areas as directed by Armory Art Center staff. (Loading areas include rear entrance and occasionally front entrance) Vehicle parking will not be allowed in the loading area. Parking for service vehicles requires the prior written approval of the Armory Art Center.

MAINTENANCE OF THE COMMON AREA:
Improvements and maintenance of the common area shall be done only by the Armory Art Center onsite staff or the Armory Art Center Contracted services.

MISREPRESENTATIONS:
The Armory Art Center reserves the right to withhold all or a portion of the rental fee and/or close an event if it determines that the applicant has misrepresented information on this application or any application‐related documents. Examples of such misrepresentations include but are not limited to: failure to disclose the true nature of the event; failure to disclose the level of utility usage; exceeding the reported number of guests; failure to report the sale or service of alcohol.

NOISE AND NON‐DISTURBANCE:
No person shall make or permit any loud noise or disturbance of any kind within The Armory Art Center, produce objectionable odors, or interfere with the rights, comforts, or convenience of other artists. At no time are musical instruments, radios, phonographs or televisions to be so loud as to become a nuisance to other tenants and guests of The Armory Art Center. Music, DJ’s etc. need to be approved prior to any special event rental.

OUTSIDE ACTIVITIES:
There shall be no use of the areas outside the buildings without the prior written approval of the Armory Art Center. Fires and any lighted materials, such as candles, torches, etc., are strictly prohibited. Guests shall comply with all local, state and federal regulations regarding fire safety. The sidewalks, parking areas, drives, roadways, entries, corridors, and fire escapes shall not be obstructed or encumbered, and shall not be used for any other purposes than ingress and egress.

PARKING:
Parking is permitted in designated parking areas only. Events are subject to interruption to remove vehicles from fire lanes or other spaces that are not approved parking or cause a hazard, nuisance, landscape damage or obstruction. If an event requires more than the available parking, the application may not be approved or may be required to find offsite parking or valet service at their own expense.

PERMITS:
The applicant is responsible for obtaining all licenses and permits required for the event, including any special event permits required by the City and any alcohol licenses.

PERSONAL PROPERTY:
The Armory Art Center and its agents and staff will not be liable for any property of the applicant or the applicant’s event sponsors, vendors or guests if such property is damaged, misplaced, or stolen.

PETS:
No pets are allowed in The Armory Art Center, except service animals.

PLUMBING:
Any damage resulting from misuse of such plumbing fixtures during a rental shall be the responsibility of the renter. Water shall not be left running in the sinks. Report all plumbing defects to the Armory Art Center onsite staff immediately and shall be responsible for the costs to repair all damages resulting from his/her negligence.

POLITICAL ACTIVITIES:
Political fundraisers and distribution of candidate or other political literature is prohibited.

PROGRAMMING FOR PUBLIC EVENTS:
Educational programming for concerts and other events open to the general public is limited to the following areas: music; film; theater; dance; public art; and, arts education.

RECURRING EVENTS:
The Armory Art Center may be rented for recurring events but are subject to prior written approval of the Armory Art Center. Recurring events may be moved without notice to another meeting space at the Armory Art Center at the discretion of the Armory Art Center.

SMOKING:
In compliance with the Florida Clean Indoor Act, section 386.201, Florida Statutes, the City does not permit smoking within City or Armory‐owned and operated buildings. SMOKING IS PROHIBITED in the Armory Art Center and its adjacent facilities, including the courtyard and all parking areas.

SUPERVISION:
All children under the age of 16 must be supervised by an adult during the time in which they are at the Armory Art Center. The applicant shall be responsible for ensuring that the applicant’s vendors and guests comply with the rules and regulations governing use of the Armory Art Center. Any vendor or guest determined to be non‐compliant is subject to removal from the event.

STUDIO USAGE:
• Painting of doors, walls, furniture etc. is not permitted.
• Furniture, including, but not limited to tables, pedestals, chairs, shelves and vases shall not be placed in hallways, or in any communal space without the prior written approval of the Armory Art Center.
• No floor cloths or mats will be permitted in any hallways or common areas.
• All music devices must be kept at a low volume.
• The spraying of any volatile substances is prohibited indoors. An outdoor space is provided outside at the back of the building. The artist is responsible for the proper care and disposal of any and all materials, including but not limited to hazardous materials. Without in any way limiting the generality of the foregoing: (i) spray paint, fixatives and lacquers are not allowed in enclosed spaces, and if used, must be used outdoors and in locations which will not affect the person or property of others; (ii) odorless turpentine A/K/A Turpenoid is required; (iii) painting rags shall not pile up; and (iv) proper safety precautions shall be followed with any hazardous materials.
• Alcohol is prohibited, with the exception of events sponsored by the Armory Art Center or approved rentals.
• Cooking anywhere in the Center is prohibited.

RENTAL-FEES.2024pdf

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